Password-Protected Links

Password-protected links are available starting from the Essentials plan. It empowers users to generate and manage links that require a password for access. This robust tool safeguards confidential information and content. Password-protected links facilitate secure sharing of files, websites, and other resources among a designated audience, eliminating the risk of unauthorized access.

Creating Password-Protected Links:

Rebrandly offers two straightforward methods for generating password-protected links:

API: Utilize our API to establish password protection by simply embedding the preferred password within the link creation request.

Dashboard: Within your Rebrandly dashboard, a toggle labeled "Password-Protected Link" will emerge during link creation. Activate this toggle to enable password protection.

Rebrandly seamlessly encrypts the link password and stores the password securely in its database. When someone clicks on the password-protected link, they will be prompted to input the correct password. If they provide the correct password, they will be directed to the intended content.

Video:

Watch a short video to understand how password-protected links work.

Analytics: 

Rebrandly provides two crucial metrics for password-protected links:

1. Clicks rate measures the number of times a password-protected link has been clicked, regardless of whether the password was entered correctly.
2. Open rate measures the number of times a password-protected link has been successfully opened, indicating that the password was entered correctly.

How to create a password-protected link from your dashboard:

1. Create a new link from the links tab, and enter the destination URL

2. Select your domain and edit the slash tag as needed, then enable the password-protected link toggle.
3. Choose and confirm your password.
   
   
4. Click on the “Create link” button to finalize the process.

5. The closed lock icon indicates that the password has been set for that link. 

6. By clicking on the closed lock icon, you will be able to Change or Remove the password.

7. If you remove the password, the link becomes accessible to anyone, and you will lose all previously collected link statistics. Changing the password won’t affect previously collected link statistics.
   
   
8. The opened lock icon states that the password is not currently active on the link. 

9. Click on the open lock iconto create a password on that link
   

Feature onboarding video:

For informational purposes, a pop-up window will appear when you activate the feature.

Use cases:

• Sharing sensitive documents
• Sharing exclusive content
• Protecting beta testing
• Restricting access to surveys
• Preventing spam
• Restricting access to PHI (Protected Health Information)

Examples:

• Businesses Use password-protected links to share new product launch announcements with their press list.
• Schools use password-protected links to share student grades with parents.
• Healthcare providers use password-protected links to share medical records with patients. (HIPAA Compliance)
• Government agencies use password-protected links to share public records with researchers.
• Non-profit organizations use password-protected links to share fundraising appeals with donors.
• Accounting providers use password-protected links to share sensitive accounting information with clients.

Password policy:
Your password must meet the following criteria for enhanced security:

• Minimum Length: Your password must consist of at least 8 characters.
• Character Variety: Your password should include at least one letter, at least one number, and at least one special character from the following set: (@$!%*#?&)

FAQ:

1. Can I use password-protected links in every workspace?
   - Yes, you can.
   
   
2. Can I decide to use password-protected links with Campaign API or with Evergreen API?
   - Yes, you can use either API.
   
   
3. I have 20K Evergreen API links/mo and 10K Campaign API links/mo. Can I also have 5K password-protected links/mo?
   - Yes, but you have to upgrade and add 5K password-protected links/mo to your subscription.
   
   
4. To enhance security, can you implement a link expiration feature?
   - Yes, the link expiration feature is included with Campaign API links.
   
   
5. I need to retrieve the password of a link, how do I do that?
   - Rebrandly does not store raw passwords. If you need to edit your link password, you can submit a new password in the link creation API buffer process.
   
   
6. Can I add the password to an existing link?
   - No, you cannot add a password to an existing link that doesn’t already have the password-protected feature. You will need to delete the link and re-create it as a password-protected link. If the existing link already has the password-protection feature, you can click on the open lock icon to add a password.
   
   
7. Can I change the password of a password-protected link?
   - Yes, you can always change the password for your link.
   
   
8. Can I manage the password-protected link from my dashboard, once it has been created by API?
   - Yes, you can control the password-protected link created through the API from your dashboard. It can be managed in the same way as other links.
   
   
9. Which plans include the password-protected link feature?
   - The password-protected link feature is available on all plans from Essentials and higher.
   
   
10. Are there any requirements for creating a password?
    - Yes, passwords must meet the following requirements:
    1. Minimum of eight characters
    2. At least one letter, one number, and one special character from the following set: (@$!%*#?&)
       
       
11. Can I recover a password if I forget it?
    - No, Rebrandly does not store raw passwords. If you forget the password, you will need to change it by clicking on the lock icon and choosing "Change Password." Changing the password will not affect previously collected link statistics.
    
    
12. What happens if I remove the password from a link?
    - Removing the password from a link will make it accessible to anyone. Additionally, all previously collected link statistics for the link will be lost.
    
    
13. Can I add a password to an existing link?
    - Yes, you can add a password to an existing link. However, doing so will result in the loss of all previously collected link statistics for the link.
    
    
14. Can I change the password on an existing password-protected link?
    - Yes, you can change the password on an existing password-protected link at any time. Changing the password will not affect previously collected link statistics.
    
    
15. Can I use the password-protected link feature with links created through Link Gallery?
    - Yes, the password-protected link feature is compatible with links created through Link Gallery. To activate or modify the password, simply click on the link and choose the "Password-Protected Link" option.

This Article is About:

• How to create a link with a password
• Insert password in a link
• Protect sensitive information with a link

See Also: 

• How Does Link Expiration Work?
• How to Create a QR Code From Your Short Link
• Links Aggregated Reports